Motivated and detail-oriented Administration Assistant to support the daily operations of the company. This is an entry-level position suitable for someone beginning their administrative career, offering hands-on experience and the opportunity to learn and grow within the role.

Key Responsibilities

1. Administrative Support

1. Managing greeting visitors, clients and management team

1. Manage calls, emails in the shared In-box

1. Support with document preparation

1. Maintain digital and physical filing systems

1. Assist in scheduling meetings and preparing meeting rooms

1. Support colleagues with small day-to-day administrative tasks

1. Maintain accurate SharePoint sites and Engage Communities

1. Ensure the correct branded templates, pantones and images are utilized at all times

1. Manage Distribution Lists, Shared Mailbox and Resources within Active Directory (AD)

1. Office & Facilities Support

1. Monitor office supplies and restock

1. Manage business & speaker cards

1. Ensured shared spaces tidy and organized

1. Manage receiving and sending mail, packages, and courier deliveries

1. Support event or meeting setups when required

1. Arrange for hospitality for meetings and overtime

1. Deal with emergencies in a timely and effective manner

1. Responsible for the safety, health and environment and quality of own work and collectively responsible for the safety, health, environment and quality of other colleagues

1. Team Support

1. Provide general support to team members in daily tasks

1. Plan and book travel arrangements

1. Plan and book regular meetings i.e. AE Town Hall

1. Assist with onboarding preparations (welcome packs, desk setup)

1. Help coordinate small internal activities, office events and dinner bookings

1. Manage ELT Expense Reports

1. Work with Office Manager in maintaining accurate calendar and initiatives

1. Work with Office Manager in maintaining the Sports and Social Club

1. Required Skills & Qualifications

1. Strong communication skills and a positive, service-minded attitude

1. Good organisational skills and willingness to learn

1. Basic experience with Microsoft 365 (Outlook, Teams, Word)

1. Ability to follow instructions and work well with a team

1. Reliable, punctual, and committed to high-quality work

1. Excellent written and verbal communications of the English language

1. Able to work independently with little supervision

1. Must be well organized

1. Must be able to interact with staff at all levels, sometimes under pressure, while remaining proactive, resourceful and efficient

1. Maintain a high level of professionalism and confidentiality

1. Can understand problems or situations, organizing them in a systematic way and identifying priorities and solutions

1. Work effectively with flexibility within a variety of situations as part of a team or independently

1. Personal Attributes

1. Friendly and approachable

1. Eager to develop administrative skills

1. Detail-oriented with good follow-through

1. Proactive and adaptable to new tasks